Transform Your Emails into Portable Documents: How to Save Emails as PDF in Gmail

Gmail is one of the most widely used email services in the world, and it offers a variety of features and capabilities to help you manage your emails.

One of these features is the ability to save an email as a PDF document, which can be useful if you need to share or archive your emails for future reference.

In this article, we will go over the steps to save an email as a PDF in Gmail, and we will discuss the advantages of using this feature.

How to save email as pdf in gmail?

Method 1: Save Email as PDF in Gmail using Google Chrome

Google Chrome is a popular web browser that offers a simple and convenient way to save an email as a PDF in Gmail.

Here are the steps to save an email as a PDF in Gmail using Google Chrome:

1. Log in to your Gmail account and open the email you want to save as a PDF.
2. Click the three dots in the top right corner of the email and select “Print” from the drop-down menu.
3. In the print preview screen, click the “Change” button next to the printer selection and select “Save as PDF” from the drop-down menu.
4. Click the “Save” button and select a location on your computer to save the PDF document.
5. The email will be saved as a PDF document in the location you specified.

This method is simple and straightforward, and it is ideal if you only need to save a few emails as PDFs.

However, if you need to save multiple emails as PDFs, this method can become time-consuming.

Method 2: Save Email as PDF in Gmail using Google Drive

Google Drive is a cloud-based storage service offered by Google, and it offers a convenient way to save emails as PDFs in Gmail.

Here are the steps to save an email as a PDF in Gmail using Google Drive:

1. Log in to your Gmail account and open the email you want to save as a PDF.
2. Click the three dots in the top right corner of the email and select “Forward as Attachment” from the drop-down menu.
3. Open Google Drive and create a new Google Document.
4. Drag the PDF document from your email into the Google Document.

The PDF document will be saved in Google Drive, and you can access it from any device with an internet connection.

This method is ideal if you need to save multiple emails as PDFs, as it allows you to store all of your PDFs in one location, making it easier to manage and share your emails.

Additionally, Google Drive offers a variety of collaboration and sharing features, making it an ideal choice for businesses or teams that need to share emails with others.

Advantages of Saving Emails as PDFs in Gmail

Saving emails as PDFs in Gmail offers a number of advantages, including:

Portability: PDFs are a portable and universally supported document format, which makes it easy to share your emails with others, regardless of the device or software they use.

Archiving: Saving emails as PDFs allows you to archive your emails for future reference, which can be useful if you need to look up information or recall details from past emails.

Editing: While PDFs are generally not editable, you can add annotations, comments, and notes to a PDF document, making it easier to highlight and mark up important information in your emails.

Security: PDFs are a secure document format, and they can be password protected, making it easy to keep your emails secure and protected from unauthorized access.

Conclusion

Saving emails as PDFs in Gmail offers numerous advantages such as portability, archiving, editing, and security.

With the two methods discussed in this article, you can easily convert your Gmail emails into PDFs, whether you need to save a few emails or a large number of them.

By saving your emails as PDFs, you can ensure that they are accessible, secure, and easily shareable with others.

So, go ahead and try saving your Gmail emails as PDFs today and start taking advantage of all the benefits this feature has to offer.